Meeting Opening
• The meeting was called to order at 9:06 AM by VP Jayne Handley.
• Jayne Handley said that she wanted the agenda adjusted to begin with an open forum.
Open Forum Topics
1. Security Cameras at the Back Gate
• Residents inquired about the status of security cameras.
• The board is reviewing quotes, some of which are costly.
• No final decision has been made.
2. Concerns About Data Collection & Transparency
• Several members raised concerns regarding privacy and HOA data collection policies.
• Some members preferred the open forum to take place at the end of the meeting to allow responses to discussions.
3. Rear Gate Issues
• A package delivery driver punctured tires on the rear gate spikes.
• Concerns were raised about the effectiveness of the warning signs.
4. Late Fee Reversal Request
• A board member requested a reversal of late fees due to an automatic payment setup error.
• The board debated the issue in a public, open forum, ultimately agreeing to waive half the fees while stating that board members should be help to a higher standard.
Budget & Reserve Study Discussion
• The HOA reserve study recommended increasing monthly reserve contributions by 17%.
• The board questioned this recommendation, given that the community is already considered “strongly funded.” No evidence was provided on the definition of “strongly funded.”
• Interest earnings on HOA reserves were not clearly accounted for in the reserve study. Income taxes were excluded from the report.
• The board awaits a response from the reserve study analysts before finalizing decisions.
Landscaping Services
• Some residents expressed dissatisfaction with the landscaping company’s performance. HOA properties were covered with substandard much containing grass trimmings, dirt and weeds.
• The board agreed to have further discussions with the company before seeking alternatives.
• The landscaping contract has been in place since February 2022.
ADU (Accessory Dwelling Unit) Guidelines
• The ADU committee submitted a draft proposal with new community guidelines.
• The proposed guidelines follow state and city regulations while ensuring ADUs maintain the community’s architectural style.
• A major concern is parking—HOA rules prohibit street parking for residents, which may create challenges for ADU occupants.
• The board will seek legal counsel to determine whether the new guidelines require an amendment to the CC&Rs.
HOA Management Company Review
• A homeowner requested a review of the contract with the current management company.
• The board discussed the process for evaluating the management contract.
• A meeting on the topic will require advance notice and formal minutes.
Meeting Closure & Additional Open Forum (as published in the distributed agenda.)
• A second open forum allowed members to comment on topics discussed earlier.
• Some residents suggested additional meetings for community input on ADUs.
• A previous approval extension for an ADU-related project was revisited.
Next Steps
• Awaiting legal counsel’s opinion on ADU guideline implementation.
• Further discussions with the landscaping company.
• Review of reserve study responses before approving the 2025 budget.
• Potential discussions on management company contract review.
This meeting is adjourned at 1 hour and 18 minutes by president William Wesley.
