EASTRIDGE HILLS HOMEOWNERS ASSOCIATION BOARD OF DIRECTORS OPEN SESSION MEETING MINUTES DECEMBER 3, 2025
CALL TO ORDER The Open Session meeting of the Eastridge Hills Homeowners Association Board of Directors was held on Wednesday, December 3, 2025, via Zoom. The meeting was called to order at 6:05 p.m. by Director Goodall.
ATTENDANCE
- Board Members Present: Carolyn Goodall (President) and Eddie Williams (Treasurer).
- Board Members Absent: Mark Mulholland (Member at Large).
- Management Present: Tonisha Vaughn (Portfolio Manager) and Jennifer Meacham (Senior Community Manager) representing Silvercreek Association Management.
HOMEOWNER OPEN FORUM Members in attendance discussed the following items:
- High weed mowing for the community and park areas.
- Concerns regarding pet waste not being collected by owners.
- An illegal tire business operating out of a residence and associated illegal parking.
- Administrative requests including uploading minutes to the portal and online bill pay options.
- General concerns regarding the management change, financials, dues increases, and the recall election.
- Voting procedures for upcoming governing document changes.
ADMINISTRATIVE
- Approval of Minutes: The Board reviewed and approved the Open Meeting Minutes from July 8, 2025, September 9, 2025, and October 29, 2025 (MSC 2-0).
- 2026 Annual Calendar: The Board established the 2026 meeting schedule, agreeing to meet on the third Wednesday of each month from 5:00 p.m. to 7:00 p.m..
- Management Reports: The Board reviewed current ARC, work order, and violation reports with nothing significant to note for the period.
COMMITTEE REPORTS
- ARC Committee: The Board approved a fence variance prohibiting the future use of wood for fencing (MSC 2-0).
- Social Committee: A successful “Night Out” event was held with high homeowner participation.
- Communication Committee: Development of a dedicated community website is currently underway.
- Finance Committee: Dates are being scheduled to discuss investment accounts with Charles Schwab and preparation strategies for the 2027 budget.
- Governance Review: The committee verified that the City of Fairfield is now responsible for weed abatement in the park.
- Gate Discussion: Management is tasked with obtaining a proposal for a back gate guard.
FINANCIALS
- Financial Review: The Board received the October 2025 financials; no significant actions were required at this meeting.
NEW BUSINESS
- Road Resurfacing Project 2026: Management was directed to obtain proposals for asphalt crack repairs scheduled for 2026.
- Board Appointment: The Directors officially appointed Mark Mulholland to the position of Member at Large.
- Violations: The Board agreed to waive parking and garbage can violations incurred over the holiday weekend.
- CC&R Updates: The Governance Committee is currently red-lining governing documents; these will be forwarded to legal counsel for review once completed.
ADJOURNMENT There being no further business, the meeting was adjourned at 6:55 p.m..
